An individual’s confidentiality is protected by:
- The Data Protection Act 1998 (DPA);
- The General Data Protection Regulation (GDPR) [Regulation (EU) 2016/679], and
- The Privacy and Electronic Communications Regulations 2016 (PECR).
Regia Anglorum’s membership officer requests some personal information of members when they join. This will be kept on file and stored securely for the duration of their membership and for 3 years following their departure from the society.
Names of members expelled from the society will be kept in perpetuity, alongside their date of joining, membership number and the local group of which they were a member. All other personal data on such members will be deleted within a year of their expulsion.
The membership officer will require personal information of members to provide the service that is expected by both members and clients of Regia Anglorum, as well as to maintain our duty of care.
All personal information will be stored securely by the membership officer. Local group leaders and local group membership officers will have access to their members information only.
If you are a member or an ex-member of Regia Anglorum and you want to enquire about, or update, your personal data, you should contact the membership officer or your group leader.
The membership officer will not reveal any personal information to anyone outside the society, unless required to do so by law, and will require full justification before releasing information to anyone within the society. All data transfer within the society will be secure.
Members have the right to access a copy of the information that Regia Anglorum holds about them (a subject access request) from the membership officer, subject to proof of identity.
Regia Anglorum uses personal information to contact members once a year to arrange renewal and confirm information held is still present and correct. The society also uses personal information to send out its publications. The society does not otherwise directly contact all members.
Communication to the society is handled by the following methods:
- The eGroup
- The Facebook page
- Direct communication from individual group leaders
The first two are opt-in methods, the final one is handled at a local group level. Those members who are local group leaders are contacted throughout the year with information, they can organise an alternative group contact if they do not want to receive notices themselves.
Images and photographs
Regia Anglorum reserves the Intellectual Property rights of its members. Professional photographers wanting to take photographs of our members or activities at events will need to request prior authorisation. This is usually given on the understanding that images are freely provided to Regia and its members.
Images provided to Regia Anglorum for our use and publication remain the copyright of the owner but the owner grants a licence to Regia Anglorum in perpetuity to publish, retain and grant licence to them providing this is lawful and within current regulations. From May 2018, photographs of identifiable minors must have parental consent supplied before they can be accepted.
Any photograph of an identifiable minor retained by Regia Anglorum can be requested to be removed from the records.
Contact via the website
Regia Anglorum is committed to ensuring that your privacy is protected. If you provide us with your name, email address or other details it will only be used by Regia for the purpose of acting upon your inquiry, comment or the information you provide. It will not be shared with third party organisations. A record may be kept of your inquiry, suggestion or comment and used to make improvements to our society and the service that we provide.
The website and its content are copyright of Regia Anglorum or licensed for use by Regia unless stated otherwise. Any reproduction or redistribution of content is not allowed other than as follows:
- You may print or download content for your personal and non-commercial use only.
- You may copy the content to other individuals for their personal and non-commercial use, provided that you acknowledge Regia Anglorum as the source.
- Permission for one-time use of the content can otherwise be granted by the business manager of Regia Anglorum. If you wish to request permission, please detail your request to the business manager.
Our copyright Terms and Conditions are available upon request.
The content of this website is for information, interest and to showcase the vast range of society activities. Whilst every effort is made to ensure that the information is accurate and up-to-date, this cannot be totally guaranteed. The links to other websites (including those of Regia's local groups) have been provided in good faith but Regia Anglorum has no responsibility for, nor has it any control over, their content and the society does not necessarily endorse any views expressed therein.
Please remember that bandwidth theft or Hotlinking any image on this site is an infringement of copyright.